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The IRS has issued revised specifications for electronically filing Form 8027, Employer's Annual Information Return of Tip Income and Allocated Tips. Form 8027 is used by large food or beverage establishments to report their gross receipts from food or beverage operations and tips reported by employees. The updated specifications are effective for Forms 8027 due on the last day of February 2010 or filed after that date.
Although there are no major changes to filing specifications for tax year 2009, filers should read the guidance carefully before attempting to prepare the electronic file for submission as there are changes to contact information and specific filing procedures. Additionally, electronic filing is the only acceptable method for filing Form 8027. IRS/ECC-MTB offers an Internet connection at http://fire.irs.gov for electronic filing. The Form 4419, Application for Filing Information Returns Electronically, is subject to review before the approval to transmit electronically is granted and may require additional documentation at the request of the IRS. Rev. Proc. 2008-34, I.R.B. 2008-34, is superseded. (Rev. Proc. 2009-46, I.R.B. 2009-46, 507, October 16, 2009.)
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On October 7, 2009, legislators approved the conference report for the Department of Homeland Security Appropriations Act, H.R. 2892, which includes various immigration measures, among them a three-year extension of the federal government's E-Verify program. In addition, the conferees agreed to $137 million to operate the program and further improve its accuracy and compliance rates. E-Verify is the free, voluntary, web-based program operated by the Department of Homeland Security, in partnership with the Social Security Administration, that allows participating employers to electronically verify the employment eligibility of their newly hired employees (i.e., it compares information from the Form I-9, Employment Eligibility Verification, against federal government databases to verify workers' employment eligibility).
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The IRS has clarified and corrected certain items in Publication 1220, Specifications for Filing Forms 1098, 1099, 3921, 3922, 5498, 8935, and W-2G, Electronically, revised July 2009 (see CCH Payroll Management Guide Report Letter 1292/2103, dated July 14, 2009.)
In Part A, Sec. 8, Corrected Returns, there is a change to the two-step correction process. Item (d) incorrect payee address, under Error Type 2, should be deleted. Only items (a) No payee TIN (SSN, EIN, ITIN, QI-EIN), (b) Incorrect payee TIN, (c) Incorrect payee name, and (e) Wrong type of return indicator, require 2 transactions to properly correct the information. In addition, Sec 2. Nature of Changes-Current Year (Tax Year 2009) .01 a. General (3) states changes in correction procedure are to include incorrect TIN, payee name and/or address requires a two step correction. It should read incorrect TIN or payee name requires a two step correction.
In the Payee 'B' Record, two new Payment Amount Fields, F and G were added. These amount fields were added in anticipation of expanded reporting requirements on certain information returns. Currently, there are no corresponding Amount Codes in the Payer 'A' Record. Filers must allow for these amount fields in their Payee 'B' Records and like any unused amount fields they must be zero filled. In addition, in Part C, Sec. 7, .01 the last two sentences should read: 'In the "B" Record, the filer must allow for all sixteen Payment Amount Fields. For those fields not used, enter "0s" (zeros).' These statements also apply to the End of Payer 'C' Record and the State Totals 'K' Record.
For Form 5498, Payee 'B' Record, Special Data Entries, positions 663-722, the Note about delayed contributions for US Armed Forces should have been deleted. Form 5498 now has specific fields and codes for many types of reporting for Armed Forces personnel. The Special Data Entry field can still be used for any reporting not covered in the new reporting fields.
For more information, call 866-455-7438. (IRS Announcement 2009-70, IRB 2009- 41, 499, October 13, 2009.)
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The Social Security Administration is expanding and altering a record keeping system for claimants' representatives that it created three years ago for the purpose of facilitating the collection and maintenance of data needed for the verification and issuance of 1099-MISC information returns for reporting purposes, as well as for the reporting and collection of delinquent debts that may arise from payments to representatives. (See the story in Report Letter 609, dated August 7, 2006.) The system of records is currently known as the Attorney and Eligible Direct Pay Non-Attorney (EDPNA) 1099-MISC File. The changes expand the SSA's ability to provide online services for representatives and will also update the records system to reflect the agency's new policy, beginning in 2010, to allow claimants to hire a firm, rather than a single individual. The altered system of records is set to become effective on November 6, 2009, barring any comments received in advance of that date that would compel a date change
What changes are being proposed?
The SSA is proposing five major changes to the records system, all of which are listed below:
In addition to the above, the system will contain information about a representative's legal standing and business affiliations, including bar and court information, disqualifications or suspensions, date the appointment was signed, termination of service date and type of business affiliation (sole proprietor, single member Limited Liability Company or partnership, or salaried employee).
The SSA will use this information, in part, to "provide comprehensive online services for representatives who wish to perform service of behalf of ... claimants."
Comments solicited
Individuals who wish to comment on the proposed changes should write to the contact person listed in the SSA's notice prior to the proposed effective date of November 6, 2009. The full text of the notice, as published in the October 8, 2009, issue of the Federal Register (74 Fed. Reg. 51940)
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